Frederick Douglass Community Center (885 Columbus Avenue)

$18 - $20 / Hour

Position Summary: The Administrative Assistant position is a part time temporary summer role, with the possibility to return for future programs. This position is under the Workforce Development subdivision and requires a detail-oriented employee who is comfortable in a fast-paced environment due to our strict Departmen of Youth & Community Development deadlines. You will report to the Program Coordinator and they will provide support and weekly check-ins for you and your peers in on-site and remote environments; to ensure that the daily administrative operations of Summer Youth Employment Program run efficiently & smoothly. You will receive hands-on training as we transition into each phase of Summer Youth Employment Program ; enrollment, orientation, placement, payroll, and internal audits. As well as respond to and resolve administrative inquiries and questions via phone and email.

Responsibilities: Under the direct supervision of the Program Coordinator, the Administrative Assistant's responsibilities include the following:

• Attend Departmen of Youth & Community Development and Children's Aid Society meetings and trainings as required.
• Serve as parent and participant liaison to effectively resolve concerns regarding payroll, placement and/or other program policies and procedures.
• Support team members throughout the different phases of SYEP including but not limited to; enrollment, orientation, placement, payroll, and data management
• Administer internal audits for all employment program files and documents in preparation for yearly City and State audits.
• Organize and facilitate staff orientations and training sessions to enhance program productivity.
• May facilitate work readiness workshops for teens served by the Division and develop strategies that connect jobs & careers.
• Maintain up-to-date notes during the phases of SYEP; Enrollment, Orientation, and Placement. To ensure we can recall what may have occurred with youth, parents, and supervisors.
• Navigate and utilize the YEPS system daily; for SYEP inquiries, daily SYEP functions, payroll, and data entry.
• Assist in participant and worksite information as it relates to Divisional work readiness programs including SYEP and YEPS databases.

Minimum Qualifications:

• At least 2 years experience in the youth development field, work readiness, and/ or Non-Profit.
• Currently enrolled in a College or University.

Key Competencies:

• Candidates must be able to work independently in a fast-paced environment.
• Have good verbal and written communication skills, and be detail-oriented.
• Candidates must be familiar with Microsoft Excel and Word.