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Account Payable
Newark, NJ
Job Description
Job Responsibilities: Ø
Work with Account Managers, Marketing/Pricing Mgrs. and Admin.
Ø Maintain all customer profiles. This includes pricing information, schedules, and billing requirements
Ø Maintain Master Dispatch Sheet and Airline’s Boarding Bills, using the Master Catering Schedules of the Airline Customers.
Ø Create and work with Excel spreadsheets or other computerized or non-computerized spreadsheets to calculate and create invoices for all Customers.
ØSend out customer invoices per schedules set up by the company or Customer’s contract with Flying Food. Reconcile computer customers as well as non-computer customers in regards to invoicing vs. payments. Ensure Corporate A/R properly applies all payments and working with Corporate A/R and the City Controller to ensure Customer accounts stay current.
Ø Working with Dispatch, Production and Transportation to make sure bills and boarding documents are complete and all work performed by the kitchen the previous day was captured and billed. Maintain accurate files in regards to all invoices, payments, and other customer billing documents.
ØIncluded but not limited to Meal/Flight Counts, A/R Updates Weekly Flash Reports, Closing Reports & Budgets.Perform other duties assigned by Admin. Manager.
Job Qualifications: Background in Accounting and/or AR, the ability to create formulas in Word and Excel (advanced skills). In addition, this position requires a detail-oriented person. Must have ability to work under pressure, multi-tasking skills & ability to work various days including weekends.
Work with Account Managers, Marketing/Pricing Mgrs. and Admin.
Ø Maintain all customer profiles. This includes pricing information, schedules, and billing requirements
Ø Maintain Master Dispatch Sheet and Airline’s Boarding Bills, using the Master Catering Schedules of the Airline Customers.
Ø Create and work with Excel spreadsheets or other computerized or non-computerized spreadsheets to calculate and create invoices for all Customers.
ØSend out customer invoices per schedules set up by the company or Customer’s contract with Flying Food. Reconcile computer customers as well as non-computer customers in regards to invoicing vs. payments. Ensure Corporate A/R properly applies all payments and working with Corporate A/R and the City Controller to ensure Customer accounts stay current.
Ø Working with Dispatch, Production and Transportation to make sure bills and boarding documents are complete and all work performed by the kitchen the previous day was captured and billed. Maintain accurate files in regards to all invoices, payments, and other customer billing documents.
ØIncluded but not limited to Meal/Flight Counts, A/R Updates Weekly Flash Reports, Closing Reports & Budgets.Perform other duties assigned by Admin. Manager.
Job Qualifications: Background in Accounting and/or AR, the ability to create formulas in Word and Excel (advanced skills). In addition, this position requires a detail-oriented person. Must have ability to work under pressure, multi-tasking skills & ability to work various days including weekends.
Job Summary
Start Date
ASAP
Employment Term and Type
Regular, Full Time
Hours per Week
40
Work Hours (i.e. shift)
TBD
Salary and Benefits
18HR
Required Education
High School or Equivalent
Required Experience
3 to 5 years
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